Team Collaboration

Work together with your team on humanization projects with real-time collaboration features

Last Updated: January 27, 2025

Truuly's team features make it easy to collaborate with colleagues, share results, and manage access across your organization.

Team Collaboration Features

Shared Workspaces

Create workspaces where your entire team can collaborate on humanization projects with shared billing and resources.

All Plans

Role-Based Access

Control who can view, edit, or manage projects with granular permissions at workspace and project levels.

All Plans

Activity Feed

Stay updated with real-time notifications when team members humanize text, share results, or comment on work.

Pro & Enterprise

Comments & Discussions

Leave comments on humanization results for feedback, questions, or suggestions directly within the platform.

Pro & Enterprise

Shared Templates

Create and share humanization setting templates across your team to ensure consistent output quality.

All Plans

Team Analytics

Track team productivity, usage patterns, and collaboration metrics with comprehensive analytics dashboards.

Enterprise

Inviting Team Members

Method 1: Email Invitation

Navigate to your Workspace Settings → Members tab
Click the "Invite Members" button
Enter email addresses (one per line or comma-separated)
Select default role: Member, Admin, or Guest
Add optional welcome message
Click "Send Invitations"

Invited members receive an email with a secure invite link valid for 7 days. They can accept to join your workspace.

Method 2: Invite Link

Go to Workspace Settings → Members → Invite Links tab
Click "Create Invite Link"
Configure link settings:
- Link name (for your reference)
- Default role for users who join via this link
- Maximum uses (1-1000 or unlimited)
- Expiration date (1-30 days or never)
Click "Generate Link"
Copy and share the link with team members

Invite Link Benefits

• Share one link with multiple people
• Perfect for onboarding large teams
• Track who joined via which link
• Revoke access anytime by disabling the link

Method 3: Domain Auto-Join

Enterprise Only Allow anyone with your company email domain to automatically join:

Go to Workspace Settings → Security
Enable "Auto-join for domain" feature
Enter your email domain (e.g., @company.com)
Set default role for auto-joined members
Users with matching emails can join without invitation

Collaboration Workflows

Content Review Workflow

Perfect for teams where content needs approval before publication:

Writer Creates Content

Team member humanizes AI text and saves to shared project

Request Review

Writer @mentions reviewer in comments asking for feedback

Reviewer Provides Feedback

Reviewer checks comparison view, runs detection, leaves comments

Revisions & Approval

Writer makes changes, marks as "Ready" when approved

Export & Publish

Approved content is exported and published

Client Collaboration Workflow

For agencies working with external clients:

Create Client Project

Set up dedicated project for client work with appropriate settings

Invite Client as Guest

Add client with Guest role (view-only access to this project)

Internal Team Collaboration

Team members work on humanization with full edit access

Client Review

Client can view results, download, and leave comments

Final Delivery

Export approved content or share via secure link

Academic Team Workflow

For research teams or study groups:

Shared Research Project

Create project with Stealth mode and Formal tone defaults

Individual Contributions

Each member humanizes their sections independently

Peer Review

Team members review each other's work for quality

Consolidated Export

Export all sections together in one batch

Comments & Discussions

Leaving Comments

Open any humanization result in your shared project
Click the "Comments" tab or comment icon
Type your comment in the text box
Optional: @mention specific team members to notify them
Click "Post Comment" to publish

Comment Features

@Mentions

Type @ followed by a name to mention team members. They'll receive a notification.

@john can you review this?

Markdown Formatting

Use Markdown for rich text formatting in comments.

**bold** *italic* `code`

Threads & Replies

Reply to specific comments to create threaded discussions.

Click "Reply" on any comment to respond

Resolve Discussions

Mark comment threads as "Resolved" when issues are addressed.

Keeps discussions organized and actionable

Comment Types

General Comment

Discussion about the overall result, settings used, or general feedback.

Suggestion

Proposed changes or improvements to the humanized text.

Issue

Problem that needs fixing (meaning changed, detection failed, error occurred).

Approval

Confirmation that the result is ready for export/publication.

Notifications & Activity

Notification Types

@Mentions

Real-time

Instant notification when someone mentions you in a comment or discussion.

Project Activity

Digest

Updates when team members add results to projects you're part of. Delivered hourly or daily.

Comment Replies

Real-time

Notification when someone replies to your comment or a thread you're participating in.

Member Changes

Immediate

Alerts when members join/leave workspace or when roles change.

Usage Alerts

Threshold

Warnings when workspace is approaching usage limits (80% and 95% thresholds).

Notification Preferences

Customize notification delivery in Settings → Notifications:

Email notificationsOn/Off
In-app notificationsOn/Off
Activity digest frequencyReal-time / Hourly / Daily / Weekly
Mobile push notificationsComing Soon

Team Best Practices

✓ Use Clear Naming Conventions

Establish team-wide naming standards for projects and results. For example: "ClientName_ContentType_Date"

✓ Document Your Workflow

Create a shared document outlining your team's humanization process, approval workflow, and quality standards.

✓ Regular Team Check-ins

Review team analytics monthly to identify bottlenecks, optimize settings, and share learnings across the team.

✓ Use Tags for Organization

Tag results with status labels (Draft, Review, Approved) and content types for easy filtering and searching.

✗ Don't Over-Invite

Only invite team members who actively need access. Too many inactive members clutters the workspace and wastes seats.

✗ Don't Skip Onboarding

When adding new team members, provide quick training on your workflow and best practices. Don't assume they know how to use Truuly.

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Team Collaboration