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Workspaces
Organize your work and collaborate with team members using workspaces
Last Updated: January 27, 2025
What is a Workspace?
A workspace is a collaborative environment where you and your team can create projects, share humanization results, and manage billing. Each workspace has its own members, projects, and settings.
Workspace Features
Multiple Projects
Create unlimited projects per workspace
Team Collaboration
Invite members with role-based permissions
Shared Resources
Access shared history and templates
Centralized Billing
One subscription for entire workspace
Usage Analytics
Track team activity and performance
Custom Settings
Configure workspace-wide preferences
Workspace Types
Personal Workspace
Auto-CreatedYour default private workspace created automatically when you sign up. Perfect for individual projects and personal use.
Characteristics:
- • Named "[Your Name]'s Workspace" by default
- • Only you have access initially
- • Can invite collaborators if needed
- • Free plan applies to personal workspace
Team Workspace
CollaborativeDesigned for teams and organizations. Supports multiple members with different roles and permissions.
Characteristics:
- • Multiple team members (2-100+)
- • Role-based access control (Owner, Admin, Member, Guest)
- • Shared billing and usage pool
- • Advanced analytics and reporting
Enterprise Workspace
Pro FeatureFor large organizations with advanced security, compliance, and management requirements.
Characteristics:
- • Unlimited team members
- • SSO (Single Sign-On) integration
- • Advanced security features (2FA enforcement, IP allowlisting)
- • Dedicated support and SLA guarantees
Creating a Workspace
Step 1: Navigate to Workspaces
Click the workspace dropdown in the sidebar (top section) or navigate to the Workspaces page from your dashboard.
Step 2: Click "Create Workspace"
Click the "+ New Workspace" button to open the creation dialog.
Step 3: Configure Workspace Details
Required Information:
- Workspace Name
Choose a clear, descriptive name (e.g., "Marketing Team", "Acme Corp", "Personal Projects")
- Workspace Type
Select Personal, Team, or Enterprise
- Team Size Optional
Estimate: 1, 2-5, 6-10, 11-25, 26-50, 50+
- Description Optional
Brief description of the workspace purpose
Step 4: Invite Team Members (Optional)
You can invite team members immediately or skip and invite them later:
- Enter email addresses (one per line or comma-separated)
- Assign roles: Member, Admin, or Guest
- Add a personal welcome message (optional)
- Click "Send Invites" to email invitation links
Step 5: Create Workspace
Click "Create Workspace" to finalize. You'll be redirected to the new workspace dashboard.
Pro Tip: Your first project is automatically created for you. You can rename or delete it from the Projects page.
Workspace Roles & Permissions
Owner
Full AccessThe creator of the workspace. Has complete control over all settings, billing, and members.
Permissions:
- • Manage workspace settings and billing
- • Add/remove members and change roles
- • Create, edit, and delete all projects
- • Access all analytics and usage data
- • Delete or transfer workspace ownership
Admin
ManagementTrusted team member with elevated permissions for workspace management.
Permissions:
- • Invite/remove members (cannot change Owner)
- • Create and manage all projects
- • Access workspace analytics
- • Configure workspace settings (except billing)
- • Cannot delete workspace or change billing
Member
StandardRegular team member with access to assigned projects and shared resources.
Permissions:
- • Create and manage own projects
- • Access assigned projects
- • View workspace members list
- • Use shared templates and resources
- • Cannot manage workspace settings or members
Guest
LimitedExternal collaborator with restricted access to specific projects only.
Permissions:
- • View and edit assigned projects only
- • Cannot see other projects or members
- • Cannot create new projects
- • Read-only access to shared resources
- • Perfect for clients or external contractors
Managing Workspace Members
Inviting Members
- Go to Workspace Settings → Members tab
- Click "Invite Members" button
- Enter email addresses and select roles
- Add optional welcome message
- Click "Send Invitations"
Members receive an email with an invite link valid for 7 days. They can accept to join the workspace.
Changing Member Roles
- Navigate to Members tab in Workspace Settings
- Find the member in the list
- Click the role dropdown next to their name
- Select new role (Owner, Admin, Member, Guest)
- Confirm the change
Removing Members
- Go to Members tab
- Click the "⋯" menu next to the member
- Select "Remove from Workspace"
- Confirm removal
Removed members lose access immediately. Their created projects remain in the workspace.
Switching Between Workspaces
If you're a member of multiple workspaces, you can easily switch between them:
- Click the workspace name in the sidebar (top section)
- A dropdown menu shows all your workspaces
- Select the workspace you want to switch to
- The interface updates to show that workspace's projects and settings
Keyboard Shortcut:
Press ⌘ K (Mac) or Ctrl K (Windows) to open the command palette, then type "Switch Workspace".
Workspace Settings
General Settings
- Workspace name and description
- Workspace icon/logo upload
- Default timezone and language
- Workspace slug (URL identifier)
Team Settings
- Member invitation settings (auto-approve or require approval)
- Default role for new members
- Guest access enabled/disabled
- Team size category
Security Settings
- Require 2FA for all members (Enterprise only)
- IP allowlisting (Enterprise only)
- Session timeout duration
- Allowed email domains for invites
Billing & Usage
- Current subscription plan and usage
- Payment method and billing history
- Usage limits and overage settings
- Invoices and receipts
Best Practices
✓ Use Descriptive Names
Name workspaces clearly to avoid confusion when switching between them. "Marketing Team Q1 2025" is better than "Workspace 2".
✓ Assign Appropriate Roles
Follow the principle of least privilege. Most team members should be Members, not Admins. Reserve Admin for trusted managers.
✓ Organize with Projects
Create separate projects for different campaigns, clients, or purposes within a workspace. This keeps work organized and permissions clear.
✗ Don't Share Workspace Ownership
Only transfer ownership when necessary (e.g., departing employee). Multiple Owners can cause billing and management confusion.
✗ Don't Overuse Guest Accounts
Guests are for temporary external collaborators. If someone works regularly with your team, make them a Member instead.